Managing Check Items

To manage your checks, open the venue's check-item settings, then add, rename, remove or reschedule the individual items that make up your temperature, cleaning and delivery checks — including each temperature item's safe range and frequency. Well-configured check items mean your daily checklist and compliance gauge reflect exactly what your venue needs — nothing missing, nothing irrelevant. What it does Defines the individual check items — "Cool room", "Display fridge", "Benchtops", "Vehicle condition" — that appear on your daily checklists. Assigns each item a check type (temperature, cleaning or delivery) and a frequency that drives the "pending today" count. Stores a safe range on temperature items so out-of-range readings fail and raise a corrective action automatically. Keeps historical records for removed items, so tidying the checklist never breaks your audit trail. What a check item is A check item is a single thing you monitor — "Cool room", "Display fridge", "Benchtops", "Vehicle condition". Each belongs to a check type (temperature, cleaning or delivery), has a frequency, and (for temperature) a safe range. Use cases A Sydney venue adds a new under-bench fridge after a fit-out, sets it to twice-daily, and it appears on the checklist the same day. A country bakery renames a generic "Fridge 2" to "Dessert display" and sets deep-clean tasks to weekly so the list matches how it really runs. A café removes a decommissioned freezer from the checklist — future checks stop, but its past readings stay in the reports. Step by step Open the venue's check items settings. Add a new item and choose its check type, or edit an existing one. Set the frequency (how often it's due) and, for temperature items, the safe range . Save — the item now appears in the daily checklist and counts toward the compliance gauge. Set frequencies to match reality Frequency drives the "pending today" count. Set fridges to twice daily if that's your routine, cleaning tasks daily, and deep cleans weekly or monthly. Over-scheduling creates noise; under-scheduling leaves gaps — match it to how your venue actually runs. Removing items Remove items you don't use so the checklist stays focused. Historical records for a removed item remain in your reports, so your audit trail is preserved. FAQs Can I create custom check items? Yes. Beyond the defaults, you can add items for any equipment or task specific to your venue, assign them a check type and frequency, and set temperature ranges where relevant. How do temperature limits work? Each temperature item has a safe range you set. When a recorded reading falls outside it, the check fails and a corrective action is raised automatically. As a guide, cold food is 5°C or below, hot food 60°C or above. For display units, see Hot & Cold Holding Checks . What happens to records if I delete a check item? Removing an item stops it appearing in future checklists, but the readings you already recorded for it stay in your history and reports, so nothing is lost from your audit trail. Does check frequency affect my compliance score? Yes. Frequency determines how many checks are "due" each day, which drives the compliance gauge and the pending count. Set it to what your venue genuinely needs so the score is meaningful.