How to Generate Audit Reports

What an audit report is and why it matters An audit report compiles your compliance records into a single, tidy document you can hand straight to a health inspector. Every temperature check, cleaning record, delivery, corrective action, and training acknowledgement is time-stamped and attributed to the person who completed it. When an environmental health officer asks to see your records, a clean report saves you digging through folders and shows your food safety program is working. Note that enforcement is carried out by local councils and the exact expectations vary by state and territory. Choosing venues and a date range before exporting an audit report as PDF or CSV. How to generate a report Open Audit Reports from the sidebar. Select the venue or venues to include. If you manage several sites, you can report on one location or your whole group in a single export. Choose the date range , for example the last 7 days, the last 30 days, or a custom start and end date. Click Generate Report and wait a moment while your records are compiled. Download the finished report in your preferred format, or save it for your records. What each report includes A report brings together the evidence an auditor expects to see: Temperature logs: every reading with its time-stamp, pass or fail result, and who took it. Cleaning records: completed checklists, including photo evidence where an item requires it. Delivery records: results from the delivery check workflow, so you can show incoming stock was inspected. Corrective actions: every action raised, what was done, and whether it has been resolved. Training records: staff training acknowledgements and completion dates. Choosing PDF or CSV PDF: a formatted, print-ready document that is easy to read and suitable for handing to an inspector on the spot. CSV: a raw data export you can open in a spreadsheet for your own analysis, trend spotting, or long-term record-keeping. Tip: Keeping records for the periods your regulator expects is part of demonstrating compliance under the FSANZ Food Safety Standards. A CSV export is a simple way to archive evidence beyond what you keep in the app. Preparing for an inspection A little preparation turns an inspection from stressful into routine. Before a scheduled visit: Generate a report covering roughly the last three months so you have a solid history ready to show. Review it for any corrective actions that are still unresolved and close them out where you can. Check that team certifications are current, since expired training is a common finding. Confirm your daily checks have no obvious gaps for the period. Remember: auditors look for evidence that hazards are controlled, in line with Standard 3.2.2 and, where it applies, Standard 3.2.2A. A complete report showing checks done, failures caught, and actions taken tells that story clearly. Reporting across multiple sites If you run a group, you can generate a combined report spanning several venues, or report on each site individually. See Multi-Venue Management for how venue selection works, learn more about our audit report features , or contact us if you need help preparing for an inspection.