Supplier Register & Goods Receipts

The Supplier Register is where a manager keeps your list of approved suppliers, and Goods Receipts is where staff log each delivery as it arrives — the temperature, packaging and use-by checks that prove incoming food was accepted safely. Together they give you supplier traceability: if there's ever a recall, you can show exactly who supplied what and when. Keep an approved-supplier list and log every delivery's temperature and condition checks. What it does Keeps an approved-supplier list (name, contact, goods supplied, licence/insurance expiry, status). Records a goods-receipt log for every delivery — temperature on arrival, packaging intact, use-by OK, and a pass/fail status. Links deliveries to suppliers so you have end-to-end traceability for recalls and inspections. Use cases An environmental health officer asks who supplies your chicken and whether deliveries are temperature-checked — you export the register and receipt log in seconds. A cold delivery arrives at 8°C — a staff member logs it as a fail and rejects the stock, with the record to back the decision. A supplier's licence is expiring — the register flags it so you can request the renewal. Who can do what Adding and editing suppliers is a manager/admin task (it defines your approved list). Logging a goods receipt can be done by any staff member on the floor as the delivery arrives. Step by step: add an approved supplier (manager) Open Suppliers from the sidebar. Select Add Supplier . Enter the supplier name, contact details and what they supply. Add the licence number and licence/insurance expiry dates if you hold them. Set the status to Approved and save. Step by step: log a delivery (any staff) Open Suppliers and go to the Goods Receipts tab, then choose Log Receipt . Pick the supplier and describe the product (and batch number if shown). Enter the temperature on arrival and tick whether packaging was intact and use-by dates were OK. Set the result to Pass or Fail and add a note if anything was wrong. Save — the receipt is timestamped against you and linked to the supplier. Recalls If a product is recalled, a manager records it in the Recall register (also under Suppliers) — the product, batch, reason and action taken — so your response is documented from notification to resolution.