How to Complete Cleaning Records

Why cleaning records matter Cleaning records prove your venue keeps hygienic conditions throughout the day. They are one of the first things an auditor or environmental health officer asks to see, and they protect you if a complaint is ever raised. FoodSafety HQ gives you structured checklists so nothing gets missed and every completed task is time-stamped and attributed to a staff member. Working through a cleaning checklist with clean, sanitise, and photo proof. How to complete a cleaning check Open Daily Checks from the sidebar and select your venue if you run more than one. Find the Cleaning section and click Start Check . For each item, mark it as cleaned and, where required, sanitised . If an item is set to require a photo, upload a picture of the cleaned area before you can complete it. When every item is done, click Submit to save the record. Tip: Cleaning removes visible dirt and grease; sanitising reduces bacteria to a safe level. Food-contact surfaces such as boards, benches, and slicers usually need both steps, done in that order. Cleaning categories Items are grouped into categories so a long list stays easy to work through: Equipment: slicers, mixers, ovens, grills, and other machinery. Benches and surfaces: prep benches, countertops, and cutting boards. Floors: kitchen floor, walk-in areas, and service areas. Storage: cool room shelving, dry storage, and chemical storage. You can rename categories or add your own when you manage check items , so the list matches how your kitchen actually runs. Using photo proof Any cleaning item can be set to require a photo. When that is switched on, a staff member must upload an image before the item can be marked complete. Photos give you visual evidence for audits and make it easy for a manager to spot-check work without standing over every task. Complete the physical clean and sanitise. Tap the upload control on the item and take or choose a photo. Confirm the item, then move to the next one. Clean-and-sanitise validation Cleaning items can carry more than one field, most commonly Cleaned and Sanitised . Both fields must be completed for the item to pass, so a half-finished task cannot be signed off by accident. If a required step is missed, the item stays incomplete and the check cannot be submitted until it is resolved. Doing it from a phone Cleaning checks work well on the mobile staff app , where photo uploads come straight from the phone camera. This suits close-down routines when staff are moving around the kitchen. Learn more about our cleaning records features , or get in touch if you want help building your checklists.