Free Staff Food Safety Training Record Template

A Staff Training Record is a free tool that creates a register of your team's food safety training and competencies. It records who has been trained, in what (such as food handler skills and knowledge, Food Safety Supervisor certification and allergen training), the dates completed, and when a refresher is due. Its purpose is to help you show that food handlers have the skills and knowledge they need and that your Food Safety Supervisor requirements are met, in line with the Australia New Zealand Food Standards Code, including Standard 3.2.2A. You can download the register as a free PDF to keep with your food safety records and update as staff are trained. When to use it: When onboarding new staff and you need to record their food safety training.. When your Food Safety Supervisor is appointed or their certification is renewed.. Before a council inspection or audit, to show training and competencies are documented.. When rolling out allergen or refresher training across the team.. During a periodic review to check who is due for a refresher or recertification.. How to use it: Download the free PDF register and list each staff member. Record the training or competency completed, such as food handler training or Food Safety Supervisor. Note the date completed and, where relevant, when a refresher or renewal is due. Keep copies of certificates and evidence alongside the register. Update the register as staff complete training and review it regularly for anything due. Do food handlers need training in Australia? Under Standard 3.2.2A, food handlers in certain businesses must have food safety skills and knowledge appropriate to their work, and many businesses need a certified Food Safety Supervisor. Requirements vary by state and business type, so confirm the specifics with your local council or state regulator. What is a Food Safety Supervisor? A Food Safety Supervisor is a nominated person with recognised training who oversees safe food handling in the business and can direct and correct staff. Many food businesses handling unpackaged, ready-to-eat, potentially hazardous food are required to have one. Recording their certification and its currency is part of good compliance. Why should I keep training records? Training records show council and auditors that your staff have the food safety skills and knowledge required, and that your Food Safety Supervisor obligations are met. They also help you manage refreshers and recertification, and demonstrate due diligence if a food safety issue is ever investigated. What food safety training should staff have? This depends on the role, but commonly includes food handler skills and knowledge covering safe handling, temperature control, cleaning and hygiene, plus allergen awareness. Supervisors typically need recognised Food Safety Supervisor training. Match the training to what each person actually does and confirm requirements with your regulator. How often should food safety training be refreshed? There is no single national interval for all training, and some certifications have their own renewal periods. Regular refreshers are good practice to keep knowledge current, especially after process or menu changes. Check your state's rules for Food Safety Supervisor recertification and set refresher dates in your register. Can I track staff training digitally? Yes. This tool gives you a free printable register, and FoodSafety HQ can hold your training records digitally, so each staff member's training, competencies and refresher dates are stored in one place and easy to produce for an inspection or audit.